V. Process Quality Indicators
Process indicators refer to actions undertaken by chaplains and the chaplaincy department as the second part of a framework consistently followed to provide and promote quality spiritual care for patients/clients, families and staff.
Process Indicator 2.A.
2. A. Quality Indicator: Specialist spiritual care is made available within a time frame appropriate to the nature of the referral. (Pulchaski C, Ferrell B, et.al. 2009.)
2. A. Metric: 1) Percentage of staff who made referrals to spiritual care and report that the referral was responded to in a timely manner, and 2) Percentage of referrals responded to within chaplaincy services guidelines.
2. A. Suggested Tools: 1) Survey of staff, and 2) Chaplaincy data reports
Process Indicator 2. A. Competency
The chaplain integrates effective and responsive spiritual care into the organization through policies and procedures, use of evidence-based assessment and documentation processes, and education of the interdisciplinary team about spiritual care.
Process Indicator 2. A. What Do I Need to Know?
Test candidates should have knowledge of the theories and evidence that provide effective foundational policies, procedures and processes to establish and integrate chaplaincy care throughout a health care organization.
Reading: Handzo G. The Process of Spiritual/Pastoral Care: A General Theory for Providing Spiritual/Pastoral Care Using Palliative Care as a Paradigm. In Roberts S (Ed). Professional Spiritual & Pastoral Care: A Practical Clergy and Chaplains Handbook. 2012.
Process Indicator 2. A. Sample Question
Chaplaincy protocols are based on:
- Judgment by the chaplain on who needs to be seen
- The level of spiritual distress identified in a spiritual screening
- Specific medical orders or predetermined diagnoses, procedures or transitions
- Availability due to staffing levels of the chaplaincy department
Correct answer: c. Source: Handzo G. The Process of Spiritual/Pastoral Care: A General Theory for Providing Spiritual/Pastoral Care Using Palliative Care as a Paradigm. In Roberts S (Ed). Professional Spiritual & Pastoral Care: A Practical Clergy and Chaplains Handbook. 2012.
Process Indicator 2.B.
2.B. Quality Indicator: All clients are offered the opportunity to have a discussion of religious/spiritual concerns. (Williams J, Meltzer D, et al. 2011.)
2.B. Metric: Percentage of clients who say they were offered a discussion of religious/spiritual concerns
2.B. Suggested Tool: Client survey
Process Indicator 2.B. Competencies
- The chaplain supports and advocates for the establishment of timely and documented spiritual screening to discover and refer clients for discussion of religious/spiritual concerns.
- The chaplain provides timely response to all referrals and facilitates discussions of religious/spiritual concerns.
Process Indicator 2.B. What Do I Need to Know?
Test candidates should have knowledge of the theories and evidence that provide effective foundational policies, procedures and processes to establish and integrate chaplaincy care throughout a health care organization.
Reading: Do You Want to See the Chaplain? Ensuring a Patient’s Right to Pastoral Care and Spiritual Services. (Carlson, J. 2002.)
Process Indicator 2.B Sample Question
Spiritual screening should NOT include the question:
- Are you active in a faith community?
- Do you want to see a chaplain?
- Have you experienced a high level of stress regarding your current medical condition?
- Do you have religious, spiritual or cultural practices that we can support you in during your stay?
Correct answer: c. Source: Carlson, J. Do You Want to See the Chaplain? Ensuring a Patient’s Right to Pastoral Care and Spiritual Services. 2002. Vision 12(5).
Process Indicator 2.C.
2. C. Quality Indicator: An assessment of religious, spiritual and existential concerns using a structured instrument is developed and documented, and the information obtained from the assessment is integrated into the overall care plan. (The National Consensus Project for Quality Palliative Care. 2018; Puchalski C, Ferrell B, et.al. 2009.)
2.C. Metric: Percentage of clients assessed using established tools such as FICA (Puchalski C and Romer A. 2000) Hope (Anadarajah G and Hight E. 2001), 7X7 (Fitchett G. 1993), or Outcome Oriented (VandeCreek L and Lucas A. 2001) models with a spiritual care plan as part of the overall plan of care
2.C. Suggested Tool: Chart review
Process Indicator 2.C. Competencies
- The chaplain implements a process to define and give structure to goals of care, interventions, and care plans that can be articulated clearly according to the situation and applied appropriately and is able to modify them based on changes in the status of the client or situation.
- The chaplain demonstrates a working knowledge of the methodologies of spiritual screening, spiritual history, and spiritual assessment that takes into account the diversity of the population served.
- The chaplain uses several published models for spiritual assessment, appropriately choosing and applying the model suitable for each specific situation, client and family.
- The chaplain evaluates and executes new models of spiritual assessment that have been tested for effectiveness.
- The chaplain respects and advocates for the development of plans of care that accurately incorporate the client’s or surrogate’s stated beliefs, values, culture and preferences without inserting the chaplain's own beliefs.
- The chaplain develops clear, concise and personalized spiritual care plans for clients and families based upon the assessment of spiritual, religious, existential and cultural beliefs, values, needs and practices, and integrates them into the client’s overall care plan.
- The chaplain collaborates effectively with clinicians from other disciplines to create and implement an interdisciplinary treatment plan.
- The chaplain makes follow-up visits to clients as indicated and informs the team of his or her findings.
- The chaplain incorporates spiritual assessment and documentation into the discharge planning/continuity of care plan.
- The chaplain integrates knowledge of specific community-based resources, such as hospice, home health, long-term care, counseling, and grief and bereavement services into discharge and continuity of care plans.
- The chaplain understands the importance of documentation and the requirements of organizational and regulatory guidelines.
- The chaplain implements best practices for chaplaincy documentation, including documenting the spiritual, religious, cultural, existential, emotional and social needs, resources, and risk factors of clients and any needed referrals.
Process Indicator 2.C. What Do I Need to Know?
Test candidates should have not only a broad knowledge of chaplaincy practices as described in the competencies but also be able to demonstrate an understanding of the theory, evidence, and best practices that are central to every component of the provision of chaplaincy/spiritual care.
Reading: Improving the Quality of Spiritual Care as a Dimension of Palliative Care: the Report of the Consensus Conference. (Puchalski C, et al. 2009.)
Process Indicator 2.C. Sample Question
Which of the following is NOT true of spiritual screening?
- It provides a quick determination of whether a person is experiencing a serious spiritual crisis.
- It can be used by health professionals from any and all disciplines who are trained in its use.
- It should be completed on every patient.
- It is the primary tool to be used by a professional chaplain.
Correct answer: d. Source: Puchalski C, et al. Improving the Quality of Spiritual Care as a Dimension of Palliative Care: The Report of the Consensus Conference. 2009. Journal of Palliative Medicine.
Process Indicator 2.D.
2.D. Quality Indicator: Spiritual, religious and cultural practices are facilitated for clients, the people important to them, and staff. (The National Consensus Project for Quality Palliative Care. 2018).
2.D. Metric: Referrals for spiritual practice
2.D. Suggested Tool: Referral logs, including disposition of referrals
Process Indicator 2.D. Competencies
- The chaplain understands the concepts of cultural competency and inclusion.
- The chaplain can articulate his or her own cultural values, beliefs, assumptions and biases, and has the self-awareness to set those aside in order to provide spiritual care to clients and families from diverse backgrounds.
- The chaplain facilitates, provides and accommodates religious, spiritual and cultural events, rituals, celebrations and opportunities appropriate to the population served.
- The chaplain provides client-centered, family-focused spiritual care that understands and respects diversity in all its dimensions and takes into account cultural and linguistic needs.
- The chaplain integrates into his or her provision of care a basic knowledge of different religious and cultural groups, including common beliefs and practices related to health care.
- The chaplain acquires knowledge of unfamiliar cultures, religious/spiritual beliefs, or existential norms as needed to provide appropriate care.
- The chaplain assesses, documents and includes in care plans appropriate spiritual/religious interventions for cross-cultural situations.
- The chaplain identifies and integrates into care the unique spiritual/religious/cultural beliefs within vulnerable client populations.
- The chaplain creates partnerships with community religious and cultural leaders to enhance the cultural understanding of the care team and ensure effective support to the client/family.
- The chaplain works collaboratively with the care team as a culture broker in identifying, recommending and integrating appropriate diversity concepts, needs and interventions into client/family care plans and organizational programs and policies.
Process Indicator 2.D. What Do I Need to Know?
Test candidates should have knowledge in cultural competence, inclusion, and vulnerable populations; the importance of diverse spiritual, religious, existential and cultural beliefs; assessment tools that explore, respond to, accommodate and document beliefs, values and practices; and the best practices to communicate their importance to other members of the interdisciplinary team.
Reading: Creating and Implementing a Spiritual/Pastoral Care Plan. Roberts S, et. al. In Roberts S (Ed). Professional Spiritual & Pastoral Care: A Practical Clergy and Chaplains Handbook. 2012.
Process Indicator 2.D Sample Question
The most important place for chaplains to include identified issues regarding religious, spiritual and existential practices is:
- The chaplaincy department log book
- A documented spiritual assessment
- Their report to the bedside nurse
- Intradisciplinary team meetings
Correct answer: b. Source: Creating and Implementing a Spiritual/Pastoral Care Plan. Roberts S, et. al. In Roberts S (Ed). Professional Spiritual & Pastoral Care: A Practical Clergy and Chaplains Handbook. 2012.
Process Indicator 2.E.
2.E. Quality Indicator: Families are offered the opportunity to discuss spiritual issues during goals of care conferences. (Ernecoff N, Curlin F, et.al. 2015)
2.E. Metric: Percentage of meeting reports in which it is noted that families are given the opportunity to discuss spiritual issues
2.E. Suggested Tool: Chart audit
Process Indicator 2.E. Competencies
- Within the discipline's scope of practice, the chaplain leads, guides or participates in goal clarification with clients, families and team.
- The chaplain supports and advocates for clients and families in goal clarification and family meetings.
- The chaplain provides and models a leadership role within the spiritual care team when talking with families who identify significant religious, spiritual, existential and/or cultural issues in regard to care decisions.
- The chaplain has a working knowledge of the ethical and moral challenges that may occur in relation to spiritual care, as well as the ethical principles of respect, justice, non- maleficence and beneficence.
- Within the discipline’s scope of practice, the chaplain participates effectively in the process of ethical decision making, including with the ethics committee as appropriate to the setting, in such a way that theological, spiritual and cultural values are supported.
- The chaplain secures and disseminates to the team information on faith tradition directives regarding the provision, withholding or withdrawing of medical treatments.
- The chaplain understands the benefits and burdens of specific medical interventions in clients with advanced illness, including nutrition and hydration, and the issues involved in physician-assisted death and terminal sedation.
- The chaplain understands the process to determine client decision-making capacity and government regulations regarding those designated to make decisions for the client.
Process Indicator 2.E. What Do I Need to Know?
Test candidates should possess knowledge regarding key spiritual, religious, existential and cultural beliefs, values and practices at the end of life as well as methods by which to identify those components, find resources, provide appropriate interventions, and identify outcomes in collaboration with the patient and family to improve their decision making. In addition, the candidate should have a knowledge of medical ethics, the understanding of various ethical issues from diverse beliefs and values, how ethics committees work in an interdisciplinary manner, and best practices for participating effectively in ethical decision making, family conferences, and interdisciplinary plan of care meetings.
Reading: Health Care Professionals’ Responses to Religious or Spiritual Statements by Surrogate Decision Makers During Goals-of-Care. (Ernecoff N, Curlin F, et.al. 2015).
Process Indicator 2.E Sample Question
Several studies have identified that goals of care conferences typically do not include discussion of religious or spiritual considerations. What major opportunity may health care professionals miss when these discussions are not held?
- Hearing about patient and family end-of-life beliefs
- Knowing what topics health care providers should avoid in conversations
- Understanding how patients and families make medical decisions
- Having information on what religious practices are important to the family
Correct answer: c. Source: Health Care Professionals’ Responses to Religious or Spiritual Statements by Surrogate Decision Makers During Goals-of-Care. (Ernecoff N, Curlin F, et.al. 2015).
Process Indicator 2.F.
2.F. Quality Indicator: Spiritual care is provided in a culturally and linguistically appropriate manner. (The National Consensus Project for Quality Palliative Care. 2013) Clients’ values and beliefs are integrated into plans of care. (Joint Commission Resources. 2010)
2.F. Metric: 1) Percentage of clients who say that they were provided care in a culturally and linguistically appropriate manner, and 2) Percentage of documented plans of care that mention client beliefs and values
2.F. Suggested Tools: Client survey, chart audit
Process Indicator 2.F. Competencies
The competencies for this Indicator are the same as the competencies for Indicator 2.D.
Process Indicator 2.F. What Do I Need to Know?
Test candidates should have the knowledge of cultural and linguistically appropriate ways in which to engage persons in discussions of beliefs and values and how to incorporate them into plans of care, including the core knowledge of regulations from government, accrediting and professional organizations that advocate and educate about the importance of these issues.
Reading: Cultural Humility Versus a Critical Distinction in Defining Physician Training Outcomes in Multicultural Education. (Tervalon, et al. 1998).
Process Indicator 2.F. Sample Question
Cultural humility differs from cultural competence in that:
- Competence requires understanding cultural, nutritional and belief systems of patients and communities
- Humility requires a life-long commitment
- Humility includes the development of programs for specific populations
- Competence requires continual self-evaluation
Correct answer: b. Source: Cultural Humility Versus a Critical Distinction in Defining Physician Training Outcomes in Multicultural Education. (Tervalon, et al. 1998).
Process Indicator 2.G.
2.G. Quality Indicator: End of life and bereavement care is provided as appropriate to the population served
2.G. Metric: Care plans for clients approaching end of life include document attention to end-of-life care. A documented plan for bereavement care after all deaths.
2.G. Suggested Tool: Chart audit
Process Indicator 2.G. Competencies
- The chaplain identifies and integrates into care appropriate grief interventions for those at end of life and those who are grieving.
- The chaplain effectively uses culturally appropriate, evidence-based strategies for communicating with clients and families regarding pain and suffering, loss, complicated and anticipatory grief, and life review.
Process Indicator 2.G. What Do I Need to Know?
Test candidates should have the knowledge of current theories of grief and bereavement, including processes and interventions to provide appropriate care to those experiencing it within their own belief and value system.
Reading: Cultural Humility and Compassionate Presence at the End of Life. (Austerlic S. 2009).
Process Indicator 2.G Sample Question
Health care providers, including chaplains, must become knowledgeable of their patients' and families’ beliefs and values around end of life and bereavement and include them in the plan of care because principles, practices and procedures that are beneficial to one cultural group might be __________ to another.
- Harmful
- Unknown
- Embarrassing
- Misunderstood
Correct answer: a. Source: Cultural Humility and Compassionate Presence at the End of Life. (Austerlic S. 2009).